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Call for Papers

Contributors will have the possibility to have their contributions published electronically in Conference proceedings.

The final deadline for submission of proposals is March 31st, 2021.

Further important deadlines:

  • May 31st, 2021 – Proposals will be reviewed
  • June 30th, 2021 – All presenters will be informed
  • August-September 2021 – Abstracts will be edited before inclusion in conference papers

Please note that proposals will be definitively accepted after approval by the Scientific Committee and payment of the Conference Registration fees has been confirmed by the conference secretariat.

For contributors who have pre-registered by the early bird cut-off date of 31 March, the rate will be in effect in case your contribution has been accepted. Please note that in case your contribution has not been accepted, and you have not paid by the invoice deadline, you will be charged the full conference fee.

Conference reflection areas invite contributions from participants with a variety of scientific and practical backgrounds.

Four possibilities of participation

  • Oral paper / paper session: The sessions, grouped by the scientific committee, contain three oral presentations (20 minutes each) followed by a discussion with the audience. These involve mainly scientific communication, discussion on practice and theory, or reflection on an experiment. The proposals shall be of a high scientific level and should be linked with one or more of the reflection areas of the conference.
  • Workshop: Presentation of 90 minutes based on innovative practices or experimentation. The proposals shall have a clear link to scientific research and/or innovative practice and should be linked with one or more of the reflection areas of the conference.
  • Poster: Poster size: A0 maximum (84.1 cm x 118.9 cm PORTRAIT orientation). Poster proposals must be submitted in English but can be presented in English, French, German, or Spanish. If the final poster is in French, German, or Spanish, part of the presentation must summarize the poster in English. The proposals shall be of a high scientific level and/or reflect innovative practice and should be linked with one or more of the reflection areas of the conference.
  • Practical tool/method/activity: A specific tool or approach that can be presented during a conference format called the “tool fair”. This type of contribution is aimed at practitioners and should allow them to answer the question: “What do I do back in my work on Monday morning?”

All proposals must be submitted in English and will be reviewed by two members of the scientific committee. Paper sessions and workshops may be in English, French, German, or Spanish, but organizers cannot provide simultaneous translation.

FORMAT OF PROPOSALS

Contact information for all proposals

  • Family name and first name of the first contributor/author
  • Title/position of the first contributor/author
  • E-mail of the first contributor/author
  • Institution to which the first contributor/author belongs
  • Family name, first name, institution and title/position of presenters at the conference (including first contributor/author)

Specifications for Oral Paper/Paper sessions

  • The proposal must be written in English
  • Title of the paper (max 15 words)
  • Which reflection area(s) of the conference it is linked to
  • Language for the presentation at the conference
  • Abstract (maximum 300 words) – will be published electronically
  • Keywords: minimum of three (3) and a maximum of five (5).
  • The proposal should consist of introduction and objectives, theoretical basis, methodology, results, conclusions and bibliographical references (4 references in APA format https://tools.kib.ki.se/referensguide/apa-en/ )
  • Total length of the proposal should be 2 to 5 pages, including tables, graphs, bibliographical references and attachments.
  • No footers or headers.
  • Tables and notes should be placed at the end of the text and before the bibliographic references

Specifications for Workshop and Posters

  • The paper must be written in English.
  • Title of workshop/poster
  • Which reflection area(s) of the conference it is linked to
  • Language for the presentation at the conference
  • Abstract maximum 300 words (will be published)
  • Keywords: minimum of three (3) and a maximum of five (5).
  • The proposal should consist of introduction and objectives, theoretical basis, methodology, results, conclusions and bibliographical references (4 references in APA format https://tools.kib.ki.se/referensguide/apa-en/)
  • Total length of the proposal should not be more than 3 pages, including tables, graphs, bibliographical references and attachments.
  • Previous published material can be presented

Specification for Practical tool/method/activity

  • The description must be written in English.
  • Title of the tool/method/activity
  • Target group
  • General objective of the tool/method/activity (What needs of the client does it target? Which phase of the counselling process is it used?…)
  • Context of the method (individual, group setting)
  • Theoretical background
  • Duration of the application of tool/method/approach/activity
  • Description of the usage (instructions for use)
  • Worksheet and/or other material needed (if applicable)
  • If possible, illustration of the use of the tool/method/activity (e.g. clients’ results/productions, photos, videos, clients’ feedback)
  • Eventual bibliographic references in APA format https://tools.kib.ki.se/referensguide/apa-en/

Format of all proposals

  • Word (*.doc, *.docx) Times New Roman, font 12 points, line spacing 1.5 lines, paragraphs spaced by followed line, justified text and do not use indents on the first line. A4 size.
  • The name of the file will be the Last name (surname) and the first name of the first contributor/author. Example: SurnameName_P1.doc(x), if it is only a single paper or the first paper. In the case of a second paper, it will be: SurnameName _P2.doc(x)
  • The maximum number of characters allowed in file names is 35 characters.
  • Very important: The name of the file will be written without accents or other letters with diacritical marks and without spaces. Please replace accented/marked letters with the most similar Latin character, otherwise there could be an error sending the file.

Submission of Proposal

The proposal must be submitted not later than March 31st, 2021 by sending the file to the following e-mail: iaevg2020papers@viaa.gov.lv